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Archiving Notes (Read 6380 times)
Guy Mengel
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Archiving Notes
Oct 12th, 2007, 10:53am
 
Hello,
Been using TB for a while now as a tool to manage my day to day tasks.  As the tasks are completed I would like to archive them.  It appears the only way I can figure out how to do this is manually move the notes periodically to another TB archive file I keep.  Is there a better way?  I don't think I can use an agent or a rule as they promise never to modify an existing note...  Any help appreciated.  PS.. I did search for "archive" on both the forum and wiki.

Thanks!
-Guy
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Mark Anderson
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Re: Archiving Notes
Reply #1 - Oct 12th, 2007, 2:12pm
 
You are correct that a TB action or rule can't move a notes within the structure of the TBX.  It could however set an archive value in a user attribute. An agent could find such notes ready for you to archive them by dragging into another TBX.
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Guy Mengel
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Re: Archiving Notes
Reply #2 - Oct 13th, 2007, 6:41am
 
Thanks Mark!  This is what I was planning to do anyway...just wanted to confirm.  Thanks also for helping!
-Guy
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Mark Bernstein
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Re: Archiving Notes
Reply #3 - Oct 13th, 2007, 11:19am
 
I prefer to archive notes within their document.  

In some projects, where time is of the essence, I create notes inside time-based containers.  Weblogs are a good example of this; posts from this month go into Sep07, and next month's posts go into Oct07.  Older containers might be "disabled" -- turning off export and removing rules and actions -- so that they don't change.

In other projects, I have a special container "Done" or "Archive" where old notes are files for safekeeping.  The archive container can automatically timestamp notes, set a status attribute, and do other housekeeping that might be needful.  And agents can easily use that housekeeping to exclude the archives from searches to which they're no longer relevant.
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Matt Cawood
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Re: Archiving Notes
Reply #4 - Oct 14th, 2007, 3:54pm
 
I run a Tinderbox job file (I'm a journalist), and have found archiving the many notes that go into it progressively slows down saves. So when a job is done, I highlight all the notes in a job container, enlist Nakakoji view, and export them all as a text file. (The template I use also includes any URL links I may have created).  Spotlight does a good job of finding the notes, and the TBX job file, which only contains current and pending notes, remains at about 1.3 MB.

Matt
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